MusicFest Canada
MusicFest Canada stands as the largest educational music festival across North America. Our journey commenced in 2012, expanded to encompass the architecture and development of the entire online system responsible for managing MusicFest Canada’s activities.
A Complete Digital Transformation
Need for Documenation
Our project necessitated extensive documentation, demanding hundreds of hours dedicated to comprehensively understanding infield processes to accurately outline the project’s requirements.
Developing while in Operation
The festival in May each year, necessitated the gradual implementation of digital transformation across several phases, all while ensuring the system remained operational to meet the time-sensitive demands of our seasonal operations.
Expanding MusicFest's teams for successful operations
MusicFest Canada required various systems to be unified allowing reporting and data-processing to enable each stakeholder to receive their time-sensitive information throughout different cycles of the Festival. From application processes, to acceptances emails, registration openings and onboarding to scheduling systems for performances.
Public Website
Revamping the UX for a large CMS that handled the festival information need for the participants each year before entering to the application process.
User-Based Portal
A management system for the client to handle various parts of a data-driven process between students, teachers, schools and MusicFest staff.
A Reporting System
Hundreds of volunteers and staff working each year using the system to get their required information and operate the festival.
Stage Management
Handling multiple stages and many orcherstras to perform, MusicFest team needed an easy interface to see all the performances and schedule them via the available stages each year.
Financial Tracking
The system manages sensitive financial information for the participants, payments and issued receipts.
Time Sensitive Operations
MusicFest has specific dates for opening the application and closing that are sensitive to honour the fairness of students and participants applying for this festival.
Committed to Continued Support
MusicFest Canada’s extensive work requirements and our close collaboration over the years resulted in finding the best outcome, employing one of our most amazing and talented team members directly with the organization. Changyong has been working as the digital director of the organization since.